Real Estate Software, Telluride Software, Properties

Basic things to know about
Property Information for Guests.

Classic Trak-It Guest Property Forms

lOGIN using an ID of: GUEST and a password of: PASSWORD

Shown below are 6actual screens you will use.

There are four (6) tabs at the top you can click your mouse on for information. The Properties, Property Details, Property Picture, Manager Note (can not be viewed by a guest user), Adverting and Disclosures Tasks..

Records can not be added, deleted or edited when used by a guest unless the system administrator has given the guest user permission.

This is a great feature on a network where an agent at their desk, reception desk, bull pen or front desk can view or locate all properties in the system. When they find a property to suits their clients needs, simply print the report desired.

The very top of the screen will always show you what property the information is for.

Property List page - First graphic sample.

There are 6 columns: Property Address, City, List Price, SQFT, Bedrooms and Baths.

At the top of the form there are 5 check boxes. By using your mouse and clicking on each option, you will see a list of properties that only qualify for the selection made.

Notice that on Asc > Property Address there is Asc > for Ascending order. You can click on Asc > and change the order to Dsc < Descending order. You can change the order any time you want to.

If you click on the Property Address, City, List Price or SQFT, you can then set the sort order to ascending or descending.

Look For: Is a great time saving feature when looking for an address or owners name. Which ever column is set for Asc > or Dsc < you can type in the address or owners name and go automatically to that record.

At the bottom of the form there are mover buttons to move from one record to another. The Print button is available to print various reports for a selected property.

At the bottom right hand corner of the form you can right click to select a form size for your screen.

Property Details page - Second graphic sample.

At the very top of the form the property address, city and listed price are shown.

With the E-Mail

button send property information via E-Mail to another real estate agent. If not online, message will be placed in the OutLook outbox.

You can click the MapQuest.com button if connected to the Internet.

There are 12 buttons below the features area. Each button and its use are covered in detail from your help menu.

Property Picture - Third graphic sample.

Manager Notes - Fourth tab at top of form.

Can not viewed by a guest user.

Advertising
Advertising information about each property here.
Keep track of potential buyers, sellers, buyer or seller agent lead assigned to..
When ad was placed, how many calls on your ad and cost

For security purposes, the guest user can not view any manager notes.

The system administrator can give access rights to individual guests or agents to view manager notes.

Disclosures / Tasks Sixth graphic sample.
There are 6 User defined Document, Disclosure or Task names for your use with each property..
EXAMPLE:
Document Task List #1 Could be your required documents for a listing
Document Task List #2 Could be your required documents for a deposit receipt or contract of sale.
Document Task List #3 Could be your required documents for a VA sale.
Document Task List #4 Could be your required documents for REO sales.
Document Task List #1 Could be your required documents for loans and refinancing.
Document Task List #1 Could be your required documents for property management.
Add 5,10,15,20,25 or 30 days to due date as needed.
Clear all documents, tasks in company file when needed.
'Print Button' - You may preview and print 9 reports by clicking this button.

Starting Due Date and Ending Due Date can be for one date or a range of dates with reports #8 and #9.

Properties - Guests Only

Can not viewed by a guest user.

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